London, UK
11-50 Staff
Developer
Effortless efficiency: fu3e streamlines McLaren's property invoice processing and real-time data access.
Building a Legacy of Exceptional Homes
Customer: McLaren
Location: London
Organisation size: (20-30 employees)
Sector: Real Estate Developer
Capabilities: Management, Delivery, Partnership
Results with fu3e.
Increase
00%
annual audit volume
Time saving
00%
of time completing
Data collected automatically
00%
annual audit volume
Annual sales
£1.7M
2020
Incorporation date
4 Services
Key services provided
Certified
B Corp
We are delighted to team up with fu3e, a game-changer for Trigon's growth. Combining our industry expertise and innovative approach to development management with their powerful platform brings efficiency and adaptability to the table.
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Agne Cimkiene
Head of Operations, Trigon
Challenge.
Trigon DM approached fu3e having encountered operational challenges that were significantly impacting efficiency. With a growing number of projects and increasing reliability on their trusted senior team.
The main issues included:
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Lack of Standardisation: They struggled to standardise project management controls, relying heavily on individual expertise.
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Document Control: File storage across different projects created confusion and hampered effective collaboration, with critical documents taking up valuable time to locate and review. A new major project highlighted the need to address this.
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Time-Consuming process: Managing processes differently across teams and projects resulted in more time spent collating and clarifying information in disparate formats leading to manual report production and collation.
These issues led to a time-intensive process, making it difficult to access accurate, up-to-date information quickly for board reports and financial planning.
Solution.
Trigon DM adopted a tailored, centralised platform to address its specific challenges.
Key components included:
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Custom-Fit Centralised Platform: The platform was developed to consolidate management processes throughout projects and provide complete oversight, eliminating redundant processes and replacing existing tools.
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Central Risk and Action Trackers: Enhanced tracking features allowed Trigon DM to monitor risks and actions efficiently, linking critical tasks to documents and reports Improving compliance with essential project protocols and timely sign-off from directors for any changes.
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Reporting Flexibility: The platform enabled users to slice and dice data to meet diverse client obligations, ensuring clearer visibility into project status and accountability.
By implementing this solution, Trigon DM aimed to streamline operations and create a more structured environment for their team and clients.
Results.
The deployment of the centralised platform transformed Trigon DM’s project management approach, resulting in significant improvements:
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Enhanced Operational Efficiency: The central processes led to clear and defined workflows reducing email traffic, as external teams could deposit information directly into the platform for sign-off and audit.
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Greater Transparency and Accountability: The platform fostered enhanced visibility into project statuses, allowing for pro- active identification of potential delays and issues.
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Reduced Risk Exposure and enhanced client experience: By eliminating siloed systems, Trigon DM positioned itself to better manage risks and provide clients with accurate data throughout the project lifecycle.
This new approach has empowered Trigon DM to deliver higher-quality service to clients streamlining operations and fostering a more structured environment for teams and clients.
Challenge.
Description
McLaren Property was experiencing operational challenges that impacted project management effectiveness, financial visibility and strategic decision-making capabilities across its expanding real estate portfolio.
The main issues included:
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Project Visibility: McLaren’s expanding portfolio exposed critical strategic limitations in project oversight, hindering cost tracking and comparative analysis between initial and latest appraisals.
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Data Inconsistency: Variations in information formats heightened the risk of errors, impacting the reliability of the data.
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Manual Invoice Processing: Invoices had to be manually inputted and processed through multiple teams, which was a time-intensive and resource-draining exercise. This caused delays in approvals and accessing the latest financial information impacting both development and finance teams.
These issues led to a time-intensive process, making it difficult to access accurate, up-to-date information quickly for board reports and financial planning.
Solution.
Description
fu3e provided a tailored solution to address McLaren Property’s specific operational challenges. Through process automation, real-time data access and custom integration, we helped streamline workflows and enhance visibility.
Key components included:
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Standardised Appraisal Format: fu3e introduced a standardised format that allowed live access to both original and latest project appraisals, reducing chance of errors and improving data trust.
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Clear Approval Workflow: An established approval process streamlined invoice processing, connecting the development, finance and accounts departments efficiently.
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Custom API Integration with Xero: The custom-built API between fu3e and Xero enabled automated invoice submissions from the development team, allowing finance to approve efficiently.
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Real-Time Data Access: fu3e provided live data on actual spend against cash flows and budgets, improving financial forecasting and planning.
Results.
Description
The implementation of fu3e’s system has significantly enhanced McLaren Property’s operational and financial processes, yielding measurable outcomes:
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Automated Invoice Processing: The development team now benefits from immediate access to invoices and a well-defined structure for tracking appraisals, promoting accountability across projects.
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Access to Live Cost Vs Budget: Streamlined tracking processes enabled real time access to cost expenditure, identifying key trends over time and promoting proactive decision making.
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Time Savings: Significantly reduced time to prepare reports across both project and portfolios allowing more time to be focused on strategic decision making.
fu3e’s solution has established a robust operational foundation for McLaren Property, driving continued efficiency gains and equipping the organisation to make well-informed decisions in support of future growth.
Key Benefits.
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Reduced Errors and Increased Data Trust: Consistent information formats and real-time access to project updates.
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Automated Financial Approvals: Efficient invoice submission and approval processes.
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Enhanced data-driven Budgeting and Forecasting: Access to live financial data.
We are delighted to team up with fu3e, a game-changer for Trigon's growth. Combining our industry expertise and innovative approach to development management with their powerful platform brings efficiency and adaptability to the table.
Agne Cimkiene
Head of Operations, Trigon